Private Rentals

Classroom(s) & Conference Room 

• Two classrooms are available to rent. The two classrooms may be combined to make one large classroom.
• The conference room has seating for up to 10 and a TV for streaming content/presentations.

Dryland Training 

• Dry space rentals are available with qualified supervision.
• The dryland training room requires the supervision of a qualified coach or personal trainer; certifications must be presented to the Aquatics Director at the time of application. Space must be used for approved organized programs. Dryland Training area consists of a 1 Meter springboard and foam pit, flush mount trampoline, foam-padded floor, free weights, limited cable weights, and various other strength training equipment.
• The dryland training room may be rented by clients for use other than training purposes (officials, team meetings, etc.). This type of rental will need to be approved by the Aquatics Director prior to the issuing of a formal event contract. The use of training equipment is strictly prohibited.

1 Classroom 

• $20/ Hour
• (1) 65" TV
• Seating for up to 30 

Conference Room 

• $20/ Hour 
• (1) 55" TV
• Seating for up to 10

2 Classrooms 

• A modular wall can be open to allow for one large room or closed for two separate classrooms. 
• $35/ Hour
• (1) 64" TV (1 in each room) 
• Seating for up to 60

Dryland Training 

• $50/ Hour
• The dryland training room requires the supervision of a qualified coach or personal trainer; certifications must be presented to the Aquatics Director at the time of application. Space must be used for approved organized programs. Dryland Training area consists of a 1 Meter springboard and foam pit, flush mount trampoline, foam-padded floor, free weights, cable weights, and various other strength training equipment.
• The dryland training room may be rented by clients for use other than training purposes (officials, team meetings, etc.). This type of rental will need to be approved by the Aquatics Director prior to the issuing of a formal event contract. The use of training equipment is strictly prohibited.

Coaches Office/ Viewing Room

• $15/ Hour 
• Portable TV Available
• Room Layouts Vary

Step 1: Submit a Rental Request 

• Any individual or group looking to utilize the dry spaces for an organized activity or event must submit a rental application to Hulbert Aquatic Center at least 15 business days in advance of the desired use date(s).
• Rental applications must be submitted via the online form on the Hulbert Aquatic Center webpage. All applications will be reviewed and processed by facility staff as they are received. As requests are processed, clients will receive login credentials to access your online client portal to view invoices, edit contact information, and process payments.

Step 2: Digital Contract 

• Once the rental application has been approved by all appropriate parties within the department, an electronic rental contract will be issued, and the event will be added to the appropriate district calendar(s).

Step 3: Contract Signing 

• All rental contracts must be signed electronically using a four-digit pin number that will be issued to each client and will act as your signature. The rental contract must be electronically signed by the client at least 10 business days in advance of the desired use date in order to avoid the cancellation of the event contract and a cancelation fee. Use of a West Fargo Schools' space, including Hulbert Aquatic Center, will not be permitted without a signed contract. 
• Requested changes to a contract will be reviewed and acted upon by staff. Any agreed-upon changes to an already-signed contract will result in administrative fees. Any cancellation following the submission of a signed contract will result in the assessment of a cancellation fee to be paid by the client. In no instance may a signed rental contract be transferred from one client to another.

Step 4: Payment

• Invoices will be issued within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card on your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash or check, special accommodation must be prearranged with the facility at least 48 hours prior to the start of your rental contract.

Private lane rentals are available in the Olympic Pool and Lesson Pool. Contact Hulbert Aquatic Center Staff at hulbert@west-fargo.k12.nd.us for lane availability and policies. 

Private coaching or private lessons are strictly prohibited from being conducted at the Hulbert Aquatic Center without being under a rental contract.

Any rental outside normal open/lap swim hours will be assessed a lifeguard fee per hour of the rental, in addition to the rental fees. The number of lifeguards required will be up to the discretions of the Aquatics Director (or appointed representative) based on the expected number of participants.

Any private rental that required specialized swim testing will be assessed as an additional Lifeguard fee for the presence of a required testing instructor. 

Olympic Pool - 50 Meter 

• $25/ Hour per Lane 
• Available April 1st through August 1st 

Olympic Pool - 25 Yard 

• $15/ Hour per Lane 
• Available August 1st through March 31st

Lesson Pool - 25 Yard

• $10/ Hour per Lane 
• Available Year-Round 
• Shallow Water Only

Lifeguard Fee

Rentals outside of normal open/lap swim hours will be charged a $25/ hour Lifeguard Fee.

Diving Well 

• $30/Hour per Set of Boards (2 of the same height)

Step 1: Submit a Rental Request 

• Any individual or group looking to utilize the pool or dry spaces for an organized activity or event must submit a rental application to Hulbert Aquatic Center at least 15 business days in advance of the desired use date(s).
• Rental applications must be submitted via the online form on Hulbert Aquatic Center webpage. All applications will be reviewed and processed by facility staff as they are received. As requests are processed, clients will receive login credentials to access your online client portal to view invoices, edit contact information, and process payments.

Step 2: Digital Contract 

• Once the rental application has been approved by all appropriate parties within the department, an electronic rental contract will be issued, and the event will be added to the appropriate district calendar(s).

Step 3: Contract Signing 

• All rental contracts must be signed electronically using a four-digit pin number that will be issued to each client and will act as your signature. The rental contract must be electronically signed by the client at least 10 business days in advance of the desired use date in order to avoid the cancellation of the event contract and a cancelation fee. Use of a West Fargo Schools' space, including Hulbert Aquatic Center, will not be permitted without a signed contract. 
• Requested changes to a contract will be reviewed and acted upon by staff. Any agreed-upon changes to an already-signed contract will result in administrative fees. Any cancellation following the submission of a signed contract will result in the assessment of a cancellation fee to be paid by the client. In no instance may a signed rental contract be transferred from one client to another.

Step 4: Payment

• Invoices will be issued within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card on your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash or check, special accommodation must be prearranged with the facility at least 48 hours prior to the start of your rental contract.